RentO

RentO is built for traffic management, heavy equipment rental and labour supply companies that send vehicles, operators and crews to project sites every day and bill by the day or hour.

It connects the whole job: a quote becomes an assignment, the assignment generates daily time logs, logs become timesheets and approved timesheets become invoices. Nothing is typed twice and nothing is billed late.

Main features

Built for traffic management, heavy equipment rental and labour supply companies that deploy vehicles, operators and crews to project sites every day.

• Assignments with an availability calendar Block vehicles, operators, labour, materials or ready-made packages onto a job. Busy resources are flagged so nothing gets double booked, across day and night shifts.
• Automatic daily time logs RentO creates each day's time log for you, including weekends, holidays and overtime, and never creates the same log twice.
• Timesheets and invoices Build timesheets from approved logs, block duplicate periods, then turn approved timesheets into VAT invoices you can send as PDF.
• Quotes with revisions Draft, send and track quotes from draft to accepted, keep revisions, print PDFs, and lock quotes once they are accepted.
• Bundle packages Package cones, barriers, vehicles and crew into one reusable set with one daily price, so a lane closure is quick to repeat and invoices show one clean line.
• Fleet, operators and labour registers Owned or third-party vehicles, operator licences, labour records and materials, all with rates, documents and status in one place.
• Expiry alerts Get warned before vehicle registrations, operator licences and documents expire, so nothing lapses without notice.
• Maintenance scheduling Schedule routine services that repeat on your interval and see what is due on the dashboard, so no service is missed.
• Expenses Record fuel, repairs, tyres and fines against a vehicle, operator, labour or project, with receipts attached.
• Dashboard and reports Active assignments, revenue this month, vehicles available, approved timesheets waiting to be invoiced and upcoming maintenance, plus reports you can export to PDF and Excel.
• Users, roles and audit log Create custom roles with the permissions each person needs, and keep an audit log of who changed what and when.
• Your company, your branding Set VAT, currency, weekend days, overtime rules and number prefixes, and print your own logo on quotes, timesheets and invoices.

Why RentO

Most rental businesses lose money in the gaps between booking, site work and billing. RentO closes those gaps.

• One connected flow A quote becomes an assignment, the assignment generates daily time logs, logs become timesheets and approved timesheets become invoices. Nothing is re-typed.
• No double bookings A vehicle already working on those days cannot be booked twice, because the system checks availability as you assign.
• Billing errors caught early Overtime, weekends and holidays are calculated automatically, and duplicate timesheets for a period are blocked before they reach an invoice.
• Know what is waiting to be billed The dashboard shows approved timesheets that still need an invoice, so revenue does not sit unbilled.
• Stay compliant Expiry alerts for vehicle and operator documents plus an audit trail that cannot be edited or deleted.
• Built in the UAE, for UAE operations AED and VAT out of the box, with local support and a demo tailored to your fleet from the team that builds RentO.

How it works

1. Quote Send a quote with revisions and track it until it is accepted.
2. Assign Allocate vehicles, operators, labour and materials with conflict warnings.
3. Log Daily time logs are created automatically, with overtime and weekends calculated.
4. Timesheet Approve a timesheet built from the logs. Duplicate periods are blocked.
5. Invoice Generate the invoice with VAT, send it as PDF and track payment.

Screenshots

Real screens from the application, shown with sample data.

FAQ

Who is RentO for?

Traffic management and detour service companies, heavy equipment rental firms and labour suppliers that send vehicles, operators and crews to project sites and bill by the day or hour.

How does RentO stop double bookings?

When you add a vehicle, operator or crew member to an assignment, RentO checks their other bookings for the same dates and shifts and warns you if they are busy.

Are time logs created automatically?

Yes. Daily time logs are generated for every assignment, including weekends and holidays, with overtime calculated from your project rules. RentO never creates the same log twice.

What is a bundle package or detour template?

A reusable set of equipment, materials and crew sold at one price per day. It makes repeat jobs fast and shows as a single clean line on the invoice.

How does the free-months offer work?

Choose a one-year subscription and your first 2 months are free. Both Starter and Growth are billed annually.

Which plan should we choose?

Starter suits small teams with up to 3 users and 20 assets. Growth is for larger fleets with up to 10 users, 100 vehicles, operators and labour, and unlimited assignments.

Can we see it with our own data?

Yes. Book a demo and we will walk through RentO with a scenario that matches your fleet and projects.

Does it handle VAT and AED?

Yes. Currency, VAT and number formats are configurable, and invoices print with your company logo.